ITEM TITLE:
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Approval of Amendments to City Council Policies and Procedures (Regarding Citizen Advisory Groups)
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SUBMITTED BY: Allie Ferko, MMC, Deputy City Clerk
FISCAL NOTES:
Expenditure Required: N/A
Unencumbered Balance: N/A
Funding Source: N/A
RECOMMENDATION:
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Approval of amendment to City Council Policies and Procedures
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SUMMARY STATEMENT:
City Council Policies and Procedures are adopted pursuant to City Charter Section 3.6(i) and may be amended as directed by Council.
During the City Council's July 2021 strategic planning retreat, streamlining the city citizen advisory group program was discussed.
During a follow-on Council work session on August 31, 2021, Council discussed their desire to formalize the process for establishment of temporary citizen advisory groups ("task forces") by Council resolution. Council also expressed a desire to adhere more closely to the citizen advisory group attendance policy to help with recruitment/retention and ensure maximum, engaged participation by those appointed to serve.
Council directed staff to bring forth a revision to the City Council Policies and Procedures documenting these changes.
Synopsis of changes included in this draft revision:
* XIII.C.3 - Corrected the name Economic Development Commission to the correct name of Economic Diversification Commission.
* XIII.C.7 & 8 - Addition of the Permanent Fund Investment Committee and soon to be formed Beautification Commission, which were missing from the list of established and standing advisory groups.
* XIII.D. - Added considerations for assignment of work to citizen advisory groups, basic criteria for creation of a temporary task force, required content of the Council resolution establishing a task force, and guidelines for management and process for conducting task force business.
* XIII.E.2 - Provided an allowance for the VMHA Board to follow attendance policies as established in their By-Laws approved by VHMA Corporation (City Coun...
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