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Work Session: Discussion Regarding City Boards, Commissions, and Other Citizen Advisory Groups
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SUBMITTED BY: Mark Detter, City Manager
FISCAL NOTES:
Expenditure Required: N/A
Unencumbered Balance: N/A
Funding Source: N/A
RECOMMENDATION:
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Receive and file
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SUMMARY STATEMENT:
This work session is a follow-up discussion to the recent City Council strategic planning retreat.
Topics to discuss this evening:
1. Process to establish Council appointed citizen advisory groups.
o Board and commissions are incorporated in Valdez Municipal Code and established by ordinance (excerpt attached).
o Process for establishment of other citizen advisory groups (ie, a "task force") needs to be incorporated in City Council Policies and Procedures (document attached)
o Staff recommendation for establishment of task forces:
* Consider delegating/directing work to established city boards and commissions first.
o For example, based upon the mission and purpose of established commissions, staff recommends the economic development portion of the current work on housing (incentives, etc.) should be assigned to the City Economic Diversification Commission. The commission would then work through the topic, with staff support and stakeholder/public involvement, to develop a recommendation to Council.
* If the topic does not fit into the mission/purpose of an existing city board or commission, or if the work requires more specialized citizen involvement, then Council would formally establish a temporary task force by Council resolution.
* Council resolution establishing the task force should include, at a minimum:
o Task Force name
o Scope of work
o Timeline for work and sunset date
o Member composition (can be appointed by name or solicited from the general public thru the city's application portal, depending on topic)
o Expected task force work products and delivery date to Council
o City department providing staff support to the Task Force.
o Res...
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