ITEM TITLE:
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Approval of Contract with Orion Construction, Inc. for the Council Chambers Upgrades Project in the Amount of $767,868.00.
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SUBMITTED BY: : Melissa Ross, Capital Facilities Project Manager
FISCAL NOTES:
Expenditure Required: $767,868.00
Unencumbered Balance: $592,590.00
Funding Source: 350-0310-55000.2010
RECOMMENDATION:
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Approve the contract with Orion Construction, Inc. for Council Chambers Upgrades Project in the Amount of $767,868.00
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SUMMARY STATEMENT:
This project was coordinated with the needs of Administration and the Clerk's office to incorporate necessary upgrades to Council Chambers, the scope is further outlined below and in the attached contract documents. The bids received exceed what was originally budgeted; the proposal is to move money from the old fire station remodel project to make up the difference. The old fire station remodel projects scope of work will be adjusted slightly to match the reduced budget (approximately $225k). The additional funding request will provide an approximate 7% project contingency to cover oversight of hazmat remediation, change orders, and furnishings.
Most of the salvaged AV equipment will be relocated to the Civic Center for temporary housing of Council meetings and will be left as an upgrade to the civic center conference room.
Recognizing that the bids received exceed the budget total, staff is prepared to discuss with Council options to reduce the scope and subsequent expenditure requirements if desired.
Current costs of construction materials are likely a significant contributing factor. On average, the cost of vertical construction is up 20-40% from this time last year. Some materials have seen 200-400% increases in costs.
The intent of this project is to renovate the City Council Chambers with the below listed items:
Base Bid:
1. All Architectural, Hazardous Materials Abatement and Remediation, Mechanical, Electrical, and A/V work required to complete the Building...
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