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Discussion Item: Future Mission & Purpose of the Beautification Task Force (Postponed from the March 2021 Regular Meeting)
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SUBMITTED BY: Allie Ferko, MMC, Deputy City Clerk
FISCAL NOTES:
Expenditure Required: N/A
Unencumbered Balance: N/A
Funding Source: N/A
RECOMMENDATION:
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Receive and file
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SUMMARY STATEMENT:
This item is a continuation of the discussion from the February and March 2021 Beautification Task Force meetings.
The Task Force will discuss the following items related to the future of the group:
1. Does the group feel it has enough work to continue as a task force/commission or can the group sunset, with beautification topics absorbed into other city functions or commissions?
2. If the group feels it has enough work to continue, which meeting body type is the most appropriate?
a. Task Force - Task or time based scope with mission, purpose, goals, and member composition outlined in a City Council approved resolution.
b. Commission - Permanent meeting body with mission, purpose, and member composition codified in a City Council approved ordinance.
3. If the group feels it has enough work to continue, items to discuss:
a. What is the group's mission statement?
b. What is the group's purpose and scope?
c. What are the top four group goals?
d. What should the member composition be regarding number of members and term length?
e. If the group continues as a task force, what should the tasks or time length be to accomplish its purpose and goals?
Points to consider during the discussion:
* The Task Force does not currently have fiscal authority or a budget with which it can freely spend. The "Beautification" 350 reserve account requires city manager or City Council approval for expenditures. This is a reserve account, not an operational account, and funding is limited.
Over the past five years, the main expenditures out of this account have been for the Beautification Matching Grant Program (advertising and actual gra...
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