ITEM TITLE:
Discussion Item: Proposed Schedule for Department Reports to Council
SUBMITTED BY: Mark Detter, City Manager
FISCAL NOTES:
Expenditure Required: n/a
Unencumbered Balance: n/a
Funding Source: n/a
RECOMMENDATION:
Review and provide feedback
SUMMARY STATEMENT:
• Management seeks to establish a schedule for regular, recurring operational and financial reporting to Council.
• Most departments currently present regular annual reports. This schedule formalizes the timing Citywide.
• The schedule includes projects-prioritization workshops (February) and Council goal-setting workshops (June-July).
o There are four proposed workshops (excluding October budget workshops)
o The remaining items are contemplated as regular-meeting agenda items
• Purpose:
o Improve Council’s understanding of operations and provide a venue to establish service level objectives, analyze performance metrics, and articulate directives to management.
o Formalize reporting expectations for current and future management.
o Provide a venue outside of budget workshops for Directors to discuss accomplishments, goals, and issues, and to present programming initiatives and resource requests.
o Provide financial context to Director/Department reporting by including a quarterly discussion of internal financial statements
o Facilitate the transition to biennial budgeting