ITEM TITLE:
Approval of Snow Removal Contract for Area II to P&R Enterprise, Inc.
SUBMITTED BY: Rob Comstock, Public Works Director
FISCAL NOTES:
Expenditure Required: T&M
Unencumbered Balance: as budgeted
Funding Source: 001-4400-44225
RECOMMENDATION:
Approve Snow Removal Contract for Area II to P&R Enterprise, Inc.
SUMMARY STATEMENT:
AREA II - This area consists of the streets in Robe River Subdivision, including Fire Station #3, City Water Well #7, and Valdez Cemetery Road access.
Awarding snow removal contracts is not as straight forward as most other types of contracts. It requires a detailed understanding of each proposed piece of equipment’s capacity to do the work to determine the best value for the City when evaluating the bids. Many factors have to be considered besides the hourly rates within the bid. Each bidder has different equipment and each piece must be evaluated for condition, size, and capability. Much time is spent on this portion of the bid evaluation process.
In our efforts to ensure that the bidder can provide quality snow removal services to the community we not only look at the wide variety of equipment within the bids, but we must also consider the bidder’s past performance on City contracts as well as the experience of the bidder’s equipment operators. So overall a great deal of thought as well as direct comparison and inspection of equipment has gone into the final recommendation for award of these contracts.
This is a two year contract with an option for a two year renewal. There is no set dollar amount associated with these contracts because they are completely driven by the amount of snow we get each year (time and materials contract). These contracts span budget years however at this time we feel there are adequate budgeted funds to carry through the 2018 budget.