ITEM TITLE:
#18-03 - Amending Chapter 2.80 of the Valdez Municipal Code Titled Procurement Policy. Second Reading. Adoption.
SUBMITTED BY: Jake Staser, City Attorney and Sheri Pierce, MMC, City Clerk
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SUMMARY STATEMENT:
Ordinance #18-03 amends Title 1, Chapter 1.08, for the purpose of modernizing the procurement code, implementing best procurement practices, improving flexibility and efficiency in administering the procurement code, and to maximize the value City of Valdez funds used for procurement. Several meetings were held with department heads and city staff on the procurement process and proposed revisions to the code. Multiple work sessions were conducted with city council to solicit input.
In undertaking a review and revision of the procurement code, the City Attorney, City Clerk, Staff, and Council worked together to create a modernized procurement code that incorporates best practices for municipal procurement policies nationwide. A survey of municipal and state procurement codes along with the model procurement code, which is produced by the American Bar Association and widely used, was conducted in order to identify areas in need of improvement in the existing procurement code.
The addition of specific provisions regarding the procedure by which procurements shall be made will encourage consistency in procurements while the addition of additional procurement methodologies will allow the City the flexibility necessary to achieve best value. Other additions including a section regarding ethics, maintenance of records, and contract review by the City Attorney, which will ensure that the code is administered in a manner that limits the City’s liability.