ITEM TITLE:
#18-09 - Amending the 2018 City Budget by Transferring $41,000 from Technology Reserve to General Fund/Information Services Department for Contracted Interim Department Director Services
SUBMITTED BY: Sheri Pierce, City Clerk and Brian Carlson, Finance Director
FISCAL NOTES:
Expenditure Required: $41,000
Unencumbered Balance: $450,000
Funding Source: 350-5050-55000
RECOMMENDATION:
Click here to enter text.
SUMMARY STATEMENT:
Summary:
• The City has funded the contract with John Lynch and Associates in two stages in the amount of $99,000.
• The first stage ($39,000) represented system and disaster recovery documentation. This assignment was concluded in May of 2017, and was performed in conjunction with the previous department director.
• The second stage ($60,000) represented Interim Department Director services following the prior director’s resignation in October, 2017.
• To facilitate the transition to the newly-hired Director, who begins work in late March, 2018, staff anticipates that the Lynch contract will extend into April.
• Staff is requesting a contract change order totaling $86,000 under New Business on this agenda.
• If approved, $45,000 of the change order will be funded by Salary/Benefits savings from the Director vacancy in 2018. This budget transfer requires no council action, as it is intra-departmental.
• Staff proposes funding the remaining $41,000 from Technology Reserve fund balance. This inter-fund transfer requires Council action via budget resolution.