ITEM TITLE:
Council Consensus: 2018 Events Application Review
SUBMITTED BY: Magdalena McCay on behalf of Doug Desorcie, Events Coordinator
FISCAL NOTES:
Expenditure Required: N/A
Unencumbered Balance: N/A
Funding Source: N/A
RECOMMENDATION:
Provide consensus for final budget figures
SUMMARY STATEMENT:
• For 2018 various organizations have requested total of $136,050 in funding.
• Events requests and applications are overseen by the Events Coordinator within the Parks and Recreation Department. Their requests commonly include both cash and in-kind support, such as equipment and operators, use of facilities, crowd and traffic control, etc.
• Events represent a smaller cash outlay, but a large in-kind commitment. This commitment is imposed on most departments in varying amounts, and entails an opportunity cost at the department level, i.e. doing in-kind work means departments are NOT doing their regular tasks. The in-kind component is not well quantified and is therefore invisible in the budget process. However, the impact to department operations is significant.
• Attachments:
1. 2018 Events Summary
2. Seventeen individual applications