ITEM TITLE: title
Approval of Contract Award to Harris Sand and Gravel, Inc. for the Valdez Glacier Stream Training Dike and Riprap Revetment Project in the Amount of $1,311,303. Reconsideration Requested By Council Member Smith.
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SUBMITTED BY: Dean Day, Capital Facilities Director
FISCAL NOTES:
Expenditure Required: $1,311,303
Unencumbered Balance: 310-8060-49542 Emergency Watershed Protect.-$1,340,250
(Grant Funds)
310-8065-58000 Watershed Match- $535,185.20
(City Funds)
Funding Source: 310-8060-49542 - $916,697.25 (Grant Funds)
310-8065-58000 - $394,605.75 (City Funds)
RECOMMENDATION:
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Award contract to Harris Sand and Gravel, Inc. for the Valdez Glacier Stream Training Dike and Riprap Revetment in the amount of $1,311,303.
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SUMMARY STATEMENT:
This project is partially funded and designed by federal Natural Resources Conservation Service (NRCS). The purpose of this funding and project design is to save the public radio transmitter that is on the west side of the Valdez Glacier Stream near the ocean. The project consists of building a large dike on the west side of the Glacier Stream from where the Glacier Stream intersects the ocean, to upstream about 2,000 feet.
There were two bidders, and the bids were very close. During the bid opening it was noted Harris Sand and Gravel did not total their bid items, and left the total bid amount blank. Harris Sand and Gravel's total bid was identified by City staff adding the bid item totals. Jim Psenak Construction LLC, the other bidder, sent a letter of protest to the City claiming that Harris's bid was incomplete, and stating Harris's bid should be rejected. We submitted the information to our attorney. The attorney has stated that the City can award the bid to the low bidder Harris Sand and Gravel since omitting the total did not change the bid. The omission of the total could be considered an irregularity that the City can waive. Per the attorney's advice, we reco...
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