ITEM TITLE:
Approval of Change Order to Arcadis in the Amount of $115,319.15 for Additional Services in 2016
SUBMITTED BY: Jason Miles, PE, Capital Facilities Director
FISCAL NOTES:
Expenditure Required: $115,319.15
Unencumbered Balance: $252,359.46
Funding Source: 310-6450-58000 New Harbor Planning
RECOMMENDATION:
Approve a change order to Arcadis in the amount of $115,319.15 for additional services in 2016.
SUMMARY STATEMENT:
The City’s project management consultant, Arcadis, has exceeded their estimated fee for 2016 necessitating an additional contract fee of $115,319.15 for services rendered through December 25, 2016. Unanticipated expenses were incurred by Arcadis based primarily on the following tasks:
• Extensive rock analyses and coordination associated with the future removal of in-water rock to accommodate the floating docks and drive down ramp/float facility, an expensive future construction task;
• Additional coordination associated with new City management on-boarded at the beginning of 2016;
• Analyses and coordination of the Corps of Engineers’ breakwater and dredging work, as related to the City’s construction of the next and final phase of the project;
• Coordination of dry utility installations to include power and telecom;
• Changes to the project master plan per City Council as recommended by the Port & Harbor Commission and City staff.
Staff recommends approval of an additional $115,319.15 as compensation to Arcadis for the aforementioned, additional tasks. This amount is within the $4.9 million line item budget for “Soft Costs” which includes engineering and construction administration services for the project.
Total Invoiced Amount in 2016 $732,010.15
2016 Approved Agreement (attached) $616,691.00
Budget Shortfall $115,319.15