ITEM TITLE:
Procurement Report: Service Agreement with Harris Sand & Gravel, Inc. (2025 Asphalt & Sidewalk Repair) in the Amount of $60,477.00
SUBMITTED BY: John Witte, Director, Public Works Department
FISCAL NOTES:
Expenditure Required: $60,477.00
Unencumbered Balance: Sufficient funds available
Funding Source: Cost Codes 001-4400-43400 & 350-1100-55000.301
RECOMMENDATION:
Receive and file.
SUMMARY STATEMENT:
The Public Works Department entered into a Service Agreement with Harris Sand & Gravel, Inc. to provide asphalt and sidewalk repairs throughout multiple locations within the City. The scope of work includes the removal and disposal of existing asphalt, grading, compaction, and asphalt paving at the following locations: North Harbor, South Meals, Robe River Drive at the Jr. High driveway, 717–725 Cottonwood Street, 113 Eklutna Street, 568 Cliffside Drive, and 555 Cliffside Drive. Concrete work is excluded from this agreement. The Citywide Asphalt Repairs Reserve & annual department budget cover these expenses annually, this was a budgeted expense.
The Consultant’s project manager is Bill Harris, and the City’s project manager is Nate Gilfillan. The period of performance under this agreement is 180 days from the written Notice to Proceed. Compensation shall be in accordance with the Basis of Compensation (Appendix B) and shall not exceed $60,477.00.
Harris Sand & Gravel, Inc. was selected for this work as Bill Harris was the only available supplier of asphalt.
This report is filed in accordance with procurement code VMC 2.80.040.