ITEM TITLE:
Ports and Harbor Commission Attendance Report
SUBMITTED BY: Karisa Friend, Port and Harbor Office Manager
FISCAL NOTES:
Expenditure Required: N/A
Unencumbered Balance: N/A
Funding Source: N/A
RECOMMENDATION:
Report only.
SUMMARY STATEMENT:
Recent discussion within City Council has focused around attendance expectations for the City’s boards and commissions, and the procedures for appointing new members.
Some commissions have struggled with reaching a quorum for meetings and have often been forced to cancel public meetings. The Council desires to make sure that members of commissions are able to attend meetings regularly and has directed staff to begin tracking attendance more closely. We will alert a Commissioner when they have missed two consecutive meetings. If a Commissioner misses three consecutive meetings, their seat will become vacant.
Many Commissioners have asked about attending meetings via telephone or GoToMeetings. The procedures state that Commissioners may participate in meetings and vote via telephone or other electronic means under either of the following circumstances:
1. Where physical attendance poses a risk to health and human safety as determined by the Mayor.
2. During work sessions
If Commissioners would like to listen to a meeting during an absence, they may join via GoToMeeting. However, in order to participate and vote, the Mayor would need to take action to determine a risk to health and human safety. As noted, Commissioners can join work sessions remotely under normal circumstances, however they will not be counted towards a quorum.
The rule applies that four commissioners must be physically present to meet the quorum requirement.
In order to keep Commissioners informed, staff will submit attendance reports for Commissioner review.
Allie Ferko, Deputy City Clerk will be in attendance to discuss and answer any questions.