ITEM TITLE:
Report: Change Order #12 to Design Alaska Inc. for Permit and Construction Administration Services in the Amount of $20,500.00
SUBMITTED BY: Laura Langdon, Project Manager
FISCAL NOTES:
Expenditure Required: $20,500.00
Unencumbered Balance: $147,610.11
Funding Source: 310-1150-58000 Egan Drive Beautification
RECOMMENDATION:
Receive and file.
SUMMARY STATEMENT:
This change order report is required as the amount is over $15,000.00.
Additional permitting services were required due to the uniqueness of the arch design. It was not a typical project for DOT and FHWA (Federal Highway Administration) to review. Coupled with budget cuts, offices being closed and consolidated, and personnel changes, permitting the arch proved to be a tougher task than originally contracted for. It required extensive back and forth cooperation between these agencies and the design team for the City.
It was the City’s decision to put the project out to bid before receiving final structural review from the DOT. Subsequently, the DOT review came back with stiffer structural requirements and Design Alaska needed additional funds to make these changes.
Additional construction administration services were required when the project was delayed in bidding from the Summer 2015 to the Spring of 2016. Design Alaska had to keep up with project management and maintain consistency through City personnel change over.