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File #: 23-0142    Version: 1
Type: Corporations Status: Agenda Ready
File created: 3/15/2023 In control: City Council
On agenda: 4/4/2023 Final action:
Title: Approval of Amendments to the Bylaws of the Valdez Museum and Historical Archive, Inc.
Attachments: 1. Museum Bylaws Draft Revision- clean redline version 2.14.pdf

ITEM TITLE: 

Approval of Amendments to the Bylaws of the Valdez Museum and Historical Archive, Inc.

 

SUBMITTED BY: Elise Sorum-Birk, Deputy Clerk

 

FISCAL NOTES: 

Expenditure Required: n/a

Unencumbered Balance: n/a

Funding Source: n/a

 

RECOMMENDATION:

VHMA Board of Directors recommends approval of proposed changes.

 

SUMMARY STATEMENT:

The Valdez Museum and Historical Archive (VMHA) Board of Directors created a subcommittee to review and suggest amendments to the bylaws of the Valdez Museum and Historical Archive Association, Inc. (Museum Corporation). This subcommittee did a careful review of the bylaws and worked closely with the City of Valdez’s legal counsel and the Clerk’s Department in drafting the proposed changes.

The proposed changes add a Code of Ethics mirroring the language found in VMC 2.24 on the topic, clarify language around remote attendance and alter the board of directors’ composition by reducing the size from 11 to 9 members.

The VMHA Board of Directors reviewed these changes at their March 2023 Meeting and have forward their recommendation to the Museum Corporation membership for consideration.

It is the purview of the Museum Corporation (City Council acting in their capacity as Corporate Members) to approve any changes to VMHA bylaws.

The proposed changes to the number of members on the board of directors also requires an amendment to the corporation’s Articles of Incorporation.