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File #: 23-0145    Version: 1
Type: New Business Status: Agenda Ready
File created: 3/23/2023 In control: City Council
On agenda: 4/4/2023 Final action:
Title: Approval to Purchase a 2024 Peterbilt 520 Chassis with a Labrie Starlight 40 Cubic Yard Front-Load Refuse Body and Accessories in the Amount of $385,746.00
Attachments: 1. Peterbilt 520 Price Quote, 2. Peterbilt 520 Photo

ITEM TITLE: 

Approval to Purchase a 2024 Peterbilt 520 Chassis with a Labrie Starlight 40 Cubic Yard Front-Load Refuse Body and Accessories in the Amount of $385,746.00

SUBMITTED BY:

Joe Russell, Interim Public Works Director

 

FISCAL NOTES: 

Expenditure Required: 385,746.00

Unencumbered Balance: $340,000 Budgeted, $45,746 from Major Equipment Fund Balance

Funding Source: 350-0400-58000; Major Equipment Reserve

 

RECOMMENDATION:

Approve the purchase of a 2024 Peterbilt 520 Chassis with a Labrie Starlight 40 cubic yard frontload refuse body and accessories in the amount of $385,746.00

SUMMARY STATEMENT:

                     Unprecedented inflation has outpaced budget for this piece of equipment by $45,746.00 for an exact replacement of current fleet.

                     The Major Equipment Fund Balance in the amount of $45,746.00 will be used to cover the actual outlay required.

The Major Equipment Fund balance is a result of a combination of prior under-budget expenditures and deferred purchases.

This 2024 Peterbilt/Labrie is in the 2023 Major Equipment Schedule for the Solid Waste Department. This equipment will be purchased in accordance with the 10-year replacement schedule.

To meet procurement code, the City of Valdez will purchase this equipment using a Sourcewell Government contact to obtain a 25% discount of the list price. This Peterbilt 520 Chassis with a Labrie starlight 40 cubic yard refuse truck is scheduled to replace a 2014 Peterbilt 320 Chassis Labrie starlight 40 Cubic yard refuse truck, which will then be auctioned at surplus. This truck will be given an 8-year life expectancy.

 

 

 

Cost Break Down Includes:

Item                                                                                                                                                                         Cost

Peterbilt/Bobs                                                                                                                              $380,538.00
GCR tires
                                                                                                                                                   $3,596.00
Articom Radio
                                                                                                                              $837.00

Additional Costs

Travel                                                                                                                                                                        $750.00
DMV Title & Registration
                                                                                                         $25.00

TOTAL                                                                                                                                                   $385,746.00