ITEM TITLE:
Approval to Purchase a 2024 Peterbilt 520 Chassis with a Labrie Starlight 40 Cubic Yard Front-Load Refuse Body and Accessories in the Amount of $385,746.00
SUBMITTED BY:
Joe Russell, Interim Public Works Director
FISCAL NOTES:
Expenditure Required: 385,746.00
Unencumbered Balance: $340,000 Budgeted, $45,746 from Major Equipment Fund Balance
Funding Source: 350-0400-58000; Major Equipment Reserve
RECOMMENDATION:
Approve the purchase of a 2024 Peterbilt 520 Chassis with a Labrie Starlight 40 cubic yard frontload refuse body and accessories in the amount of $385,746.00
SUMMARY STATEMENT:
• Unprecedented inflation has outpaced budget for this piece of equipment by $45,746.00 for an exact replacement of current fleet.
• The Major Equipment Fund Balance in the amount of $45,746.00 will be used to cover the actual outlay required.
The Major Equipment Fund balance is a result of a combination of prior under-budget expenditures and deferred purchases.
This 2024 Peterbilt/Labrie is in the 2023 Major Equipment Schedule for the Solid Waste Department. This equipment will be purchased in accordance with the 10-year replacement schedule.
To meet procurement code, the City of Valdez will purchase this equipment using a Sourcewell Government contact to obtain a 25% discount of the list price. This Peterbilt 520 Chassis with a Labrie starlight 40 cubic yard refuse truck is scheduled to replace a 2014 Peterbilt 320 Chassis Labrie starlight 40 Cubic yard refuse truck, which will then be auctioned at surplus. This truck will be given an 8-year life expectancy.
Cost Break Down Includes:
Item Cost
Peterbilt/Bobs $380,538.00
GCR tires $3,596.00
Articom Radio $837.00
Additional Costs
Travel $750.00
DMV Title & Registration $25.00
TOTAL $385,746.00