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Discussion Item: Governance Structures and Oversight Mechanisms in Future Bylaws
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SUBMITTED BY: Elise Sorum-Birk, Deputy City Clerk
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SUMMARY STATEMENT:
The Valdez Tourism Task Force has been extended by the City Council to assist with the creation of a new quasi-public non-profit destination marketing organization that incorporates additional oversight into its governance structure. The purview of the task force has been expanded to assist with drafting initial bylaws and policies of the future organization.
The goal of this conversation is to reach consensus on what underlying details related to oversight and membership should be incorporated into bylaws.
Consensus on the following was reached in prior discussions:
* Requiring City Council approval of the organization's annual budget and regular financial updates.
* Establishing a memorandum of agreement between the city and the future organization to clearly outline expectations for services provided.
* Ensuring that Public Accommodation Tax revenues continue to be allocated to tourism marketing and visitors' services facilitated by the future organization.
* A single standardized membership level to provide clarity for businesses to ensure fairness for all members and equal access to base level benefits.
* That vision for and priorities of the organization be set by membership.
* Membership in the organization being required in order to serve on the board of directors.
Outstanding questions related to governance structure include:
* What role should City Council play in appointment of a governing board?
o What might the recruitment process and appointment process of a board of directors look like?
o How can it be guaranteed that members of the board of directors are adequately prepared to take on the role of managing a non-profit successfu...
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