ITEM TITLE:
Approval of Contract with RSR Contracting LLC for Lawn Care and Ground Maintenance Services
SUBMITTED BY: Bridget Rich, PRCS Director
FISCAL NOTES:
Expenditure Required: $174,180.00 per year for 3 years
Unencumbered Balance: $231,340.00
Funding Source: 001-6500-43400
RECOMMENDATION:
Approve the Three (3) year contract with RSR Contracting LLC for lawn care and ground maintenance services in the annual amount of $174,180.
SUMMARY STATEMENT:
The prior lawn maintenance contract expired in 2025 and had one option year remaining, but the City elected not to exercise the final option year and decided to seek new proposals. This new agreement is the result of that process.
A Request for Qualifications (RFQ) for the Lawn Care and Maintenance Services Contract was posted on January 29th, 2026 and advertised for thirty days. The City received five (5) responses all of which were evaluated. Following evaluation, each respondent was interviewed and short listed contractors were asked for price proposals. The top-ranked proposer, RSR Contracting was identified as the best fit to meet the City’s needs.
The selected contractor demonstrated a strong understanding of the scope of work, including routine mowing, seasonal cleanup, and overall grounds maintenance, along with the capacity to provide consistent and reliable service. The contractor also emphasized community investment and a commitment to maintaining the quality and appearance of City properties.
The base agreement is for three (3) years with two (2) option years following the initial three-year term ending September 30, 2029. It is at the City’s discretion to recommend award of the options beyond 2029 and will require subsequent Council approval if exercised.
Approval of this agreement will ensure continued maintenance and upkeep of City-owned properties.