ITEM TITLE:
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Approval of Amendment to City Council Policies & Procedures (Proposed Revision to Planning & Zoning Commission Remote Meeting Participation Requirements)
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SUBMITTED BY: Allie Ferko, MMC, Deputy City Clerk
FISCAL NOTES:
Expenditure Required: N/A
Unencumbered Balance: N/A
Funding Source: N/A
RECOMMENDATION:
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Approve amendment to City Council Policies & Procedures (Proposed revision to Planning & Zoning Commission remote meeting participation requirements)
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SUMMARY STATEMENT:
On March 20, 2020, City Council approved an amendment to City Council Policies & Procedures to set allowances, guidelines, and requirements for remote meeting participation by City Council members and members of city citizen advisory groups (commissions, boards, committees, etc.).
With that amendment, City Council established two sets of guidelines/requirements in their Policies & Procedures for remote meeting participation by members of a meeting body:
* One set for City Council and the Planning & Zoning Commission (II.H.3-4, starting on page 2), and
* Another set for all other citizen advisory groups (XIII.E, starting on page 18).
City Council and Planning & Zoning Commission remote participation guidelines were designed to be more restrictive due to their legislative and/or quasi-judicial authority, as compared to the other citizen advisory groups whose authority is more advisory in nature.
Both sets of remote participation guidelines/requirements are relatively the same, including the requirement for all meeting bodies to have a quorum of members physically present in the room to hold a work session, regular meeting, or special meeting.
All meeting bodies, including City Council, are also authorized remote participation by members (as long as quorum is physically present) during work sessions or executive sessions.
The only substantive difference between the two sets of guidelines/requirements is that City Council members and Planning & Zoning com...
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