ITEM TITLE:
Approval of Contract Amendment #19 to R&M Consultants, Inc. for the New Boat Harbor Phase 2 Engineering Services and Inspections in the Amount of $1,042,135.00
SUBMITTED BY: Laura Langdon, Project Manager
FISCAL NOTES:
Expenditure Required: $1,042,135.00
Unencumbered Balance: $5,858,025.08
Funding Source: Original #310-6450-58444; Current #310-6450-58000 New Harbor Planning.
RECOMMENDATION:
Approve contract amendment #19 to R&M Consultants, Inc. for the new boat harbor phase 2 engineering services and inspections in the amount of $1,042,135.00.
SUMMARY STATEMENT:
This amendment comes for approval because it is recommended to maintain continuity with the engineering and project management firms from phase 1 to phase 2.
The construction contract to Pacific Pile and Marine for phase 2 is underway.
R&M along with Arcadis are currently working through project coordination and submittal review.
Engineering support and construction inspections for the remainder of phase 2 are proposed to follow the current construction schedule provided by the construction contractor, Pacific Pile and Marine which extend to December of 2018.
R&M and Arcadis will be coordinating together throughout phase 2. Below summarize their tasks:
R&M
• Attend monthly Executive meetings.
• Complete a conformed set of documents.
• Attend USACE weekly meetings.
• Review submittals and respond to RFIs.
• Daily observation during key construction activities the summer of 2017 and bi-weekly inspections for the remainder of work.
• Inspections of buildings, pile driving, floats, float utilities, transfer bridge, and bilge treatment system.
• Special material inspections and lab testing.
• State Fire Marshal permitting.
• Substantial and final completion inspections.
• Prepare as-builts.
Arcadis
• Run and facilitate monthly Executive meetings including Ports and Harbor Commission meetings and City Council.
• Conduct weekly construction meetings.
• Monitor progress, costs, and schedule.
• Coordination with the USACE.
• Inspection assistance to R&M.
• Review payment applications.
• Monitor submittals and RFIs.
• Review cost proposals and change orders.
• Close out services including punch lists, final accounting, and commissioning.