ITEM TITLE:
Aleutian Village Update Report
SUBMITTED BY: Lisa Von Bargen, CED Director
FISCAL NOTES:
Expenditure Required: N/A
Unencumbered Balance: N/A
Funding Source: N/A
RECOMMENDATION:
None. Report only.
SUMMARY STATEMENT:
Record of Improvements Survey: Council approved a Professional Services Agreement with Allen Minish of Wrangell Mountain Technical Services on October 19th. Mr. Minish submitted the draft survey sheets to city staff for review on October 31st. Staff completed the review and provided comments back to Mr. Minish on November 7th. The final survey documents/report if due to the City no later than November 30th. The survey is being completed in a 1’:10’ to easily see the relational distances between individual mobile home units, appurtenances and fuel/propane tanks.
Electrical Shut-Off Labeling: Mr. Parkman completed the labeling the week of October 23rd-29th. Because of the number of units/labels he was scheduled to conduct an “error-check” during the week of November 6th-12th.
Environmental Assessment: Rhonda Wade was able to complete an initial walk-through as part of a Phase I Environmental Assessment of the property the weekend of October 14th-16th. This was reported to Council on October 19th. Ms. Wade still had some on-site evaluation she would like to conduct (thankfully the weather is cooperating). Due to her pre-existing schedule of work she will be unable to complete the written report for some time yet. She is also gathering some historical information on the property to help the City determine if some core sampling in the spring would be wise.
ADOT Land Status: Staff was contacted by Nanette Pinault from ADOT on November 10th. ADOT would like to move forward with determining boundaries of the property and having a survey completed. The City will have to pay for the cost of the survey. Because of this staff asked DOT if the City’s contractor currently working on the Record of Improvements Survey could do the work. Given Mr. Minish is currently in the field doing work in the area and has all of the boundary survey work at his fingertips from the City survey, it would save both time and money. Ms. Pinault is checking with the State survey folks to determine if this is an acceptable option. She is supposed to contact staff the week of November 13th with an answer. Both the Record of Improvements Survey currently underway and FAA documentation show the “Manager’s Units” at Aleutian Village as crossing over the property line outside of the approved lease area. Ms. Pinault advised the new boundaries should be drawn to incorporate these structures.
If the State allows the City’s contract surveyor to do the work a proposal will be requested and a change order brought to Council for approval. If the State says a different surveyor contracted by the state must do the work, the estimate will be brought to the Council for approval to authorize payment for the work.