ITEM TITLE:
Approval of Contract with Orion Construction, Inc. for the Council Chambers Upgrades Project in the Amount of $767,868.00.
SUBMITTED BY: : Melissa Ross, Capital Facilities Project Manager
FISCAL NOTES:
Expenditure Required: $767,868.00
Unencumbered Balance: $592,590.00
Funding Source: 350-0310-55000.2010
RECOMMENDATION:
Approve the contract with Orion Construction, Inc. for Council Chambers Upgrades Project in the Amount of $767,868.00
SUMMARY STATEMENT:
This project was coordinated with the needs of Administration and the Clerk’s office to incorporate necessary upgrades to Council Chambers, the scope is further outlined below and in the attached contract documents. The bids received exceed what was originally budgeted; the proposal is to move money from the old fire station remodel project to make up the difference. The old fire station remodel projects scope of work will be adjusted slightly to match the reduced budget (approximately $225k). The additional funding request will provide an approximate 7% project contingency to cover oversight of hazmat remediation, change orders, and furnishings.
Most of the salvaged AV equipment will be relocated to the Civic Center for temporary housing of Council meetings and will be left as an upgrade to the civic center conference room.
Recognizing that the bids received exceed the budget total, staff is prepared to discuss with Council options to reduce the scope and subsequent expenditure requirements if desired.
Current costs of construction materials are likely a significant contributing factor. On average, the cost of vertical construction is up 20-40% from this time last year. Some materials have seen 200-400% increases in costs.
The intent of this project is to renovate the City Council Chambers with the below listed items:
Base Bid:
1. All Architectural, Hazardous Materials Abatement and Remediation, Mechanical, Electrical, and A/V work required to complete the Building up-grades.
a. Hazardous Abatement: Contractor is responsible for collecting, handling and disposal of all hazardous materials generated by project according to all governmental requirements.
b. Reconstruction/installation of damaged assemblies and finishes.
2. All work included in construction documents not noted as an alternate to be completed as base bid. Including but not limited to:
a. Replace flooring including mastic abatement as needed.
b. Demo existing wall trim and add new layer of GWB to walls including abatement and new trim, replacing wall covering in the toilet rooms
c. Add new door
d. Painting/Staining other finishes to include lead paint abatement as needed
e. Install new fin tube and baseboard register covers and solid surface cap
Alternate 1:
Ceiling & Lighting Upgrades
Work to include:
1. Demo and replace acoustical ceiling tile.
2. Replace lighting.
Alternate 2
A/V, Dias & Casework Upgrades
Work to include:
1. Demo and replace raised floor platform and ramp.
a. Inclusive of all electrical & airflow requirements for heating
b. Coordinate with owner on Audio/Visual items to be salvaged.
2. Demo existing casework and build new casework.
a. Salvage ballistic board for re-use if possible
b. Coordinate with owner on Audio/Visual items to be salvaged.
c. Power/Data/Audio Visual at new stations
3. Build new partition walls near Entry Vestibule.
a. Inclusive of Electrical
b. Demolition of fin tube section at new wall
4. Build new GWB soffit above raised floor platform.
a. Demo existing ceiling grid as needed
b. Coordinate with owner and owner’s consultant on Audio/Visual
5. Power and data at speaker podium & clerk staff.
a. Concrete slab to be cut & patched for electrical conduit
6. Coordinate New Server Location on Second Floor.
7. Replace all A/V equipment.
8. Provide and install new hydronic plumbing, fin tube and baseboard associated with Dias configuration.
9. Install new GWB soffit and down lighting above dias.
Alternate 3:
Install New HRV
Work to include:
1. Demo openings in exterior wall, soffit, and attic floor decking for new louvers and diffusers.
2. Install new HRV and accompanying ductwork, hydronics, heat exchanger, louvers and associated electrical.
Alternate 4:
Replace Windows and Trim
Work to include:
1. Replace all windows & trim in Council Chambers & Vestibule.
2. Modify ceiling at east wall to accommodate window installation.
3. Window demolition will require lead paint remediation.
Base Bid: $269,500.00
AA1: $41,000.00
AA2: $324,668.00
AA3: $72,850.00
AA4: $59,850.00
Construction Schedule: June 01, 2021 to October 01, 2021
Liquidated Damages: $1000/day
Bidding: Length of bid period 38 days. 2 bids were received.
Design Review Stakeholders: Nathan Duval, Melissa Ross, Sheri Pierce, Matthew Osburn, Mark Detter